We mixed it up today by having one of our members, Peter Brissette, be the meeting host. Peter did a great job and kept the meeting rolling. We were blessed with royalty in our meeting as the great Joe Sabah shared his wisdom as our official Tuesday Tip provider.
We are really starting to put the Zoom system to the test too. We explored muting features this week and established some protocol as to how and when to mute participants and how to get questions asked. Interesting to watch how the Zoom system is helping us to assemble a list of sorts for live video best practices.
Here are the main sections of the meeting for presenters to review.
A few takeaways from this week’s session:
- Be Early – Nothing puts the host at ease more than his or her scheduled speakers to arrive more than 30 seconds before the meeting is supposed to begin.
- Be Suspicious – When you arrive on the call, and your video setup isn’t working quite they way you had hoped, be suspicious that your audio may still be working! I cut most of the background noise out, but meeting participants could definitely tell someone was having hardware issues.
- Be Scheduled – I am creating a monthly schedule for attendees to sign-up as Showcase Speaker and other supporting roles.
Speaking of getting scheduled, I’m starting to see a sort of protocol with which attendees should be scheduled for which role. I will be using this new schedule for new members.
Role #1: 20-Second Elevator Pitch – We will ask for these during what we call the Round Robin section of the meeting. You will certainly be called on during your first meeting to participate in this section.
Role #2: Tuesday Tip – After you’ve been a visitor for a live meeting, we will schedule you for an upcoming week (either the next week or the next), where you are to provide a Tuesday Tip. This is a 2-3 minute mini-presentation about anything you want, as long as it is intended to help the audience. You will be critiqued through an open evaluations where any of the members can blurt out a one-liner about what they liked about your mini-presentation versus something to work on.
Role #3: Lens Counter – You may be scheduled to serve as a Lens Counter. The lens counter counts how many times presenters in the club look away from their screen during their presentations. Looking away once or twice per minute to grab a visual aid or click a link on the screen is certainly okay. What we are trying to avoid is constantly looking away from the lens and screen.
Role #4: Ah Counter – You may be scheduled to serve as the Ahh Counter. Saying the word Ahh or Umm is taboo! We need to erase it from our normal presentation usage. There is certainly a place for the occasional umm, like when you are trying to continue your thought without interruption, but overuse is certainly forbidden and takes lots of effort to overcome.
Role #5: Showcase Presentation – At this point in our meeting’s history, the Showcase is the coveted slot. The scheduled presenter knows well in advance that he or she will have the opportunity to deliver a 5 minute presentation on the topic of his or her choice. The whole idea here is for us as a supportive group to get to know you. So, most Showcase presenters have been giving a bit of personal history along with a detailed business description.
Role #6: Evaluator – The evaluator is assigned at least a day or two before meeting day. The objective of the evaluator is to listen very closely and critically to the Showcase presenter, and offer over a short presentation of 2-3 minutes, several good points as well as some things to work on.
Role #7: Host – One of the most important webinar, live video, or web-based meeting roles to learn and practice is being the host for the event. This role is last on the list in protocol because you have to be very familiar with the meeting’s flow and how every role functions.
So, as you can see, we are starting to get things formalized.
Hope to see you on the next Tuesday morning meeting at 9-10am (mountain time).
All you have to do is join our LIFETIME FREE members area where we will post next week’s meeting login details.